Email Structure Sorting Practice

Name:

Date:

📧 Part 1: Know the Parts of an Email

WALT: We Are Learning To identify the key parts of an email and explain their purpose.

Success criteria: I can identify the recipient, subject, greeting, message, closing and signature. I can explain why each part is useful.

1. Which part tells the reader what the email is about?

Greeting

Subject line

Signature

2. Which greeting is most suitable for a formal email to a teacher?

Hey!

Kia ora Ms Patel,

What’s up?

3. Which details usually belong at the end of an email? Tick two.

Closing phrase

Signature

Subject line

Recipient’s email address

4. Why should an email have clear paragraphs?

🔀 Part 2: Arrange and Match

WALT: We Are Learning To organise an email in a logical order.

Success criteria: I can put the parts of an email in the correct order and match each part to its purpose.

5. Arrange these email parts from first to last. Write numbers 1–8 in the boxes.

___ Closing phrase

___ Subject line

___ Main message

___ Recipient

___ Greeting

___ Signature

___ Opening sentence

___ Attachment note, if needed

6. Match each email part to its purpose by drawing lines.

Recipient

Subject line

Greeting

Signature

Names the person receiving the email

Introduces the reader politely

Shows who sent the email

Summarises the topic

7. One part is missing from this sequence: recipient, subject line, greeting, main message, closing. What is missing?

✏️ Part 3: Apply Your Knowledge

WALT: We Are Learning To use email structure and an appropriate tone.

Success criteria: I can write a clear subject line, use a polite tone and organise my ideas into paragraphs.

8. Write a clear subject line for an email asking your teacher for an extension on an assignment.

9. Rewrite this informal greeting so it is suitable for a formal school email: “Hey mate!”

10. Write a short email to your teacher explaining that you will be absent tomorrow. Include a subject line, greeting, reason, closing and signature.

Support and Extension

Differentiation: Use the word bank: recipient, subject, greeting, opening, message, closing, signature, attachment. Work with a partner, colour-code each email part, or use sentence starters such as “Kia ora …” and “I am writing to …”.

Extension: Add a suitable attachment note and rewrite the email for a different audience, such as a close friend. Explain how your tone and word choices changed.