📋 Step 1: Understand Your Purpose and Audience

Before you write, ask yourself these key questions:

🗂️ Step 2: Plan Your Email Structure

A well-written email has three main parts. Use the boxes below to plan what you will write in each section.

📌 Example Email Structure:

Greeting: "Dear [Name],"

Body Paragraph 1 – Describe your activity/job: "I work as a kitchen hand at a local café. My main tasks include..."

Body Paragraph 2 – Explain why it is important: "This role is important because..."

Closing: "Thank you for your time. Kind regards, [Your Name]"

Dear _________________________,

Paragraph 1 – What is your job or activity?

Paragraph 2 – Why is it important?

Closing sentence: _________________________________________

Sign-off (e.g. Kind regards): _________________________________________

Your name: _________________________________________

✏️ Step 3: Write Your Draft Email (150–250 words)

Use your plan from Step 2 and the sentence starters below to help you write your full email draft.

💡 Helpful Sentence Starters:

• "I am writing to tell you about..."

• "My role involves..."  |  "One of my main responsibilities is..."

• "This is important because..."  |  "Without this, ..."

• "I enjoy this work because..."  |  "I have learnt that..."

📝 Useful Vocabulary: responsible, organise, communicate, contribute, ensure, assist, maintain, complete, professional, reliable

Total word count: ___________

Is this between 150–250 words?  

🔍 Step 4: Revise and Edit Your Email

Read through your draft carefully and use this checklist before writing your final copy.