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Formal Email Writing Worksheet

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Formal Email Writing Worksheet

Learn to plan and write a clear, respectful formal email. Read the model, notice its structure, plan your own message, then write it.

Read the model email

To: rinkmanager@northshoreice.nz From: ari.patel@example.nz Subject: Request for a quieter waiting area Dear Rink Manager, I am writing to ask whether a small quiet area could be set aside near the ice rink for skaters waiting between sessions. The rink can become noisy and crowded during busy afternoons. A calmer place to sit would help skaters rest, read, or prepare for their next lesson. It could also make waiting more comfortable for younger skaters and their families. Thank you for considering this suggestion. I would be pleased to discuss possible options. Kind regards, Ari Patel Junior skating member

1.What is the purpose of the greeting at the start of Ari’s email?

2.Select every feature that helps Ari’s email sound formal.

It has a specific subject line.
It uses courteous wording.
It includes a clear request and supporting reasons.
It uses slang and text abbreviations.
It closes with a polite sign-off.

3.What change is Ari asking the rink manager to consider?

Plan your email

Choose a real improvement to suggest to the ice rink manager. You could write about equipment, food choices, or a place to study or rest. Make your request reasonable and give two reasons that support it.

4.Write a concise subject line that tells the rink manager what your email is about.

5.State the change you will ask the rink manager to consider.

6.Give two different reasons that could persuade the manager to consider your suggestion.

Write your formal email

Write to the ice rink manager using your plan. Include a subject line, a respectful greeting, your request near the beginning, supporting reasons, a polite closing, and your name and role. Use complete sentences and avoid slang.

7.Draft your complete email to the rink manager. Leave a line between paragraphs.

8.Improve your email’s persuasiveness by adding a specific example or reliable piece of evidence. Write the sentence you would add and explain where it belongs.