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Formal Letter Writing
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Formal Letter Writing
📚 Part 1: Multiple Choice
1. What is the main purpose of a formal letter?
To inform or request action from an organisation or person in an official wayTo send a casual message to a friendTo write a diary entryTo create a poem
2. Which greeting is most appropriate when you do not know the name of the recipient at the council?
Dear Sir/MadamHi thereKia ora teamLove
3. Which closing is most suitable for a formal letter to the council?
Yours faithfullyCheersSee you soonLots of love
4. Which sentence uses the most formal language for the opening line?
I'm writing to request that the council consider building a new community park in our suburb.Just wondering if you could put in a park near us?Hey, can we get a park?Wanted to ask about parks.
✏️ Part 2: Short Answers & Drafting
5. You are writing to your council about a proposal to build a new community park in your suburb. On the following page match the letter part (A–F) with its usual placement or purpose (1–6).
A. Sender address
B. Date
C. Greeting
D. Subject line
E. Body paragraphs
F. Closing & signature
1. Brief heading that summarises purpose, placed before the body
2. Formal sign-off and writer's name at the end
3. The salutation (e.g., Dear Sir/Madam)
4. Writer's contact address at top of the letter
5. Date of writing, written as DD/MM/YYYY
6. Introductory, supporting and concluding paragraphs
6. In one sentence, state the main purpose of your letter to the council (write clearly):
7. List three key points you will include in the letter (each point on a new line):
8. When writing the body paragraphs, what does the abbreviation TEEC refer to?
9. Draft the opening sentence of your formal letter (use a formal tone):
10. Brief reflection: How does using a formal tone help your letter achieve its purpose? (one short sentence)
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