🎯 Part 1: Meeting Objective & Planning

1. What type of sporting event are you organising for younger students?

Sports Day with multiple activities

Single sport tournament (football, netball, etc.)

Fun run or athletics event

Other: ________________________

2. Write your main meeting objective (What do you want to achieve in this meeting?):

Example: "To plan a Year 3-4 Mini Sports Day with 5 activities, assign roles to team members, and set deadlines for preparation."

3. What key areas need to be planned for your sporting event? (Check all that apply)

Equipment needed

Venue booking/setup

Safety considerations

Participant registration

Prizes/certificates

Weather backup plan

Teacher supervision

📋 Part 2: Agenda Items & Task Assignments

4. List 5 main agenda items to discuss in your meeting:

Example: 1. Choose activities for the sports day, 2. Decide on date and time, 3. Make equipment list

1. _________________________________________________

2. _________________________________________________

3. _________________________________________________

4. _________________________________________________

5. _________________________________________________

5. Assign team members to key roles:

Event Coordinator: _________________________________

Equipment Manager: ________________________________

Safety Officer: ____________________________________

Registration Coordinator: ___________________________

Setup Team Leader: ________________________________

6. What is the most important thing to organise first?

⏰ Part 3: Timeline & Next Steps

7. Create a timeline for your sporting event preparation:

Event Date: ___/___/______ Time: ____________

3 weeks before: ____________________________________

2 weeks before: ____________________________________

1 week before: _____________________________________

Day before: _______________________________________

Day of event: _____________________________________

8. What will you do immediately after this meeting?

Book the venue/space

Start gathering equipment

Get teacher approval

Create a detailed plan

9. When is your next team meeting?

Date: ___/___/______ Time: __________ Location: ___________________

Meeting Planning Template

Meeting Planning Template

🎯 Part 1: Meeting Objective & Planning

📋 Part 2: Agenda Items & Task Assignments

⏰ Part 3: Timeline & Next Steps

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