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Report Writing Essentials

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Report Writing Essentials

A community group is deciding how to make a neighbourhood stream healthier. Read the information below, then plan and write a short report that helps them understand the issue. Use evidence from the information, not invented facts.

Stream survey: evidence to use

A youth group surveyed 40 people who live near Koru Stream. The group also counted rubbish along a 100-metre stretch of bank on one Saturday morning. The results are summarised below.

Understand how reports work

1.What is the main purpose of a factual report?

To entertain readers with an invented adventure
To present organised information about a topic
To persuade readers using only personal opinions
To describe the writer’s feelings about an event

2.Match each report feature with its job: title, heading, introduction, conclusion.

Title
Heading
Introduction
Conclusion

Labels a section or paragraph
Summarises the main findings
Introduces the topic and the report’s focus
Names the overall topic

3.Choose the statement that is best supported by the survey and rubbish count.

Everyone living near Koru Stream wants more bins.
Food wrappers were the most common rubbish item counted.
Planting beside the stream will definitely stop all pollution.
The survey proves that rubbish causes every stream problem.

4.True or false: The survey asked 40 people, and 18 of them wanted more rubbish bins.

TrueFalse

5.Write a clear heading for a report section about the kinds of rubbish found beside Koru Stream.

6.Turn this opinion into a neutral, factual sentence: “The stream is disgusting and people are careless.” Use one piece of evidence from the results.

7.A report introduction should tell readers what the report is about. Write a one- or two-sentence introduction for a report on the Koru Stream results.

8.Use the results to write one evidence-based finding. Include at least one exact number and explain what it shows.

9.Put these report parts in a sensible order: conclusion, body sections with headings, title, introduction.

10.Write a short conclusion (2–3 sentences) that summarises two findings from the results. Do not add a claim the evidence cannot prove.

11.Write a short factual report titled “Koru Stream: Rubbish and Community Ideas”. Include an introduction, two headed body sections, evidence from both sets of results, and a conclusion. Keep opinions separate from facts.