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Report Writing Skills Worksheet

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Report Writing Skills Worksheet

A local community group wants to protect a coastal dune reserve. Study the information on this sheet, then analyse and plan a clear, factual report. Use evidence, formal language and useful headings.

Read the sample report

Protecting the Kōwhai Coast Dunes Introduction The Kōwhai Coast dunes help protect the shoreline and provide habitat for native wildlife. However, foot traffic and litter are damaging some areas. This report summarises the problem and recommends practical steps to reduce the damage. Why the dunes matter Dune plants, including spinifex, hold sand in place with their roots. This helps limit erosion during strong winds and storms. The dunes also provide shelter for insects and nesting shorebirds. Pressures on the dunes Walking or cycling over planted areas can break stems and loosen sand. Litter may harm wildlife, while dogs off leads can disturb birds. The reserve team has marked two popular access points, but some visitors still take shortcuts across the dunes. Recommended action The community group should add clear signs at the access points, repair the low fence and organise a monthly litter collection. Visitors can help by staying on marked paths, taking rubbish home and keeping dogs under control. These steps would support the dunes while keeping the coast welcoming for everyone.

Issue observed

Number of observations

People walking off marked paths

Litter left behind

Dogs disturbing birds

Analyse and improve

Use details from the sample report and the survey table where asked.

1.Which sentence best states the main purpose of the sample report?

To entertain readers with a story about a day at the beach
To explain damage to the dunes and recommend ways to reduce it
To persuade readers that all coastal reserves should be closed
To describe the writer’s favourite holiday destination

2.Match each report feature to its job: Introduction; subheading; evidence; recommendation.

Introduction
Subheading
Evidence
Recommendation

Suggests an action to address the issue
Groups information under a clear topic
Gives an overview of the issue and the report’s focus
Supports a point with a fact or observation

3.Which option uses the most suitable formal, objective language for a report?

People are making a terrible mess and it’s super annoying.
Some visitors leave litter, which may harm wildlife.
I reckon everyone should just be more careful.
The dunes are totally awesome, so don’t wreck them.

4.The survey table shows 18 observations of people walking off marked paths, 11 of litter and 7 of dogs disturbing birds. Which issue was observed most often, and how many more observations did it receive than litter?

5.Find one piece of evidence in the sample report that explains why dunes matter. Explain how it supports the report’s focus.

6.True or false? The sample report’s recommendation section asks visitors to stay on marked paths and take rubbish home.

TrueFalse

7.Rewrite this informal sentence in a formal, objective style: “People keep trampling the plants, and it’s really bad for the beach.”

8.A draft paragraph lists litter, dogs and damaged plants all in one block. Suggest a useful subheading that would help organise information about visitors walking over planted areas, and give one reason it is effective.

9.Write a report introduction of two or three sentences about the Kōwhai Coast dunes. Include the issue being reported and what the report will cover. Keep your tone formal and factual.

10.Using the survey table, write one evidence-based sentence that could appear in the “Pressures on the dunes” section. Do not claim the survey proves more than it actually shows.